E-Signature
E-signatures included in your workspace, not a second subscription
Turn a won proposal into a signed contract without leaving your workspace. Your client signs from any device with no account, no app, and no printing.
Designed to comply with ESIGN & eIDAS: audit trail, tamper-evident seal, and a Certificate of Completion on every envelope.
The client said yes on Tuesday. It’s Friday and nothing is signed. Somewhere between your “Great, I’ll send the contract!” and their signature, the deal entered the ping-pong zone: export the PDF, email it, wait, get asked to resend it, wait again, receive a phone photo of a printed page with a pen scribble on it. Or nothing at all.
The deal stalls between “yes” and “signed”, and every day it stalls, the client’s enthusiasm cools. Some freelancers respond by skipping the contract entirely to avoid the friction. That works right up until a scope dispute, and then it really doesn’t.
The usual fix is a dedicated e-signature tool, creating another monthly subscription for something you do a few times a month, with your contract living in a different app than the proposal it came from. Waco3 takes a different position: signing is part of winning the work, so it belongs in the same workspace as the proposal, the intake survey, and the delivery tracker.
From won proposal to signature envelope in one click
Waco3 e-signatures are envelope-based: an envelope holds the document, the signers, and the fields each signer needs to complete. You can build one from an uploaded PDF, Word file, or image; from a template with signer roles pre-set; or, as the shortcut that matters, one click converts a Waco3 proposal into a signable envelope, with fields placed on the signature lines.
Add your signers, drag signature, initials, date, and text fields where they belong, choose sequential or parallel signing, and send. Nothing fires blindly: you preview each signer’s email before it goes out, or skip email entirely and copy each signer’s private link into WhatsApp.
What your client experiences
They click a link. That’s the whole onboarding. The document opens on any device (most clients sign from their phone), where they tap the highlighted fields, consent to signing electronically, and finish in under a minute. No account. No app to install. No password to invent. If they need to decline, they can, with a reason, which is information you’d rather have than not.
See sent, delivered, opened, signed: the whole journey
The worst part of waiting on a contract is not knowing where it’s stuck. Did it reach their inbox? Did they open it? Are they hesitating on a clause, or did the email just bounce?
Waco3 answers all of it with per-signer delivery states:
- Delivery status: queued, sent, delivered, or bounced, per signer. A bounced email means the contract never arrived; now you know to text them instead of silently waiting.
- Opens: see when each signer actually opened the envelope, not just when you sent it.
- Time-to-sign: how long each signature took from send to done, so you learn what normal looks like for your clients.
- Envelope status: draft, pending, partially signed, signed, declined, voided, or expired, at a glance.
A bounced contract looks exactly like a hesitant client if all you have is your sent folder. Delivery states turn “should I nag them?” into a decision you make with facts.
Evidence you can hand to anyone
A signature is only as good as your ability to prove it happened. Every Waco3 envelope carries a full, append-only audit trail: who did what, when, from which device. The document is sealed with a tamper-evident cryptographic hash at send time, so any later modification is detectable.
When everyone has signed, you download the flattened signed PDF plus a formal Certificate of Completion, a document summarizing the signers, timestamps, and audit events. The signing flow is designed to comply with the U.S. ESIGN Act and EU eIDAS frameworks for legally binding electronic signatures.
Need more control over access? Add password protection or require signers to verify their email before viewing. On paid plans, the signing page carries your logo so the whole experience looks like your studio, not a third-party tool.
Included in the workspace you already pay for
Dedicated e-signature tools charge a monthly fee for the privilege of signing a handful of documents. Waco3 includes e-signatures in the same plan that covers your proposals, surveys, and client trackers: the free trial opens every module so you can run a real contract end-to-end, and Pro ($30/mo) makes e-signatures unlimited.
And because it all lives in one workspace, the chain stays connected: the proposal becomes the envelope, the won deal becomes the tracker, the quote becomes the invoice. No exporting, no re-uploading, no second subscription to justify.
Common Questions